Process
Three steps, every pay period.
Same workflow, regardless of payroll provider or client.
01 ──
Upload
Drop in your payroll CSV or PDF from Gusto, ADP, Paychex, OnPay, or any provider. PostBooks parses it automatically — no reformatting, no copy-paste.
02 ──
Map
Match payroll line items to your chart of accounts. Save the mapping and reuse it next pay period — set it up once, apply it forever.
03 ──
Export or sync
Download a balanced journal entry as IIF (QuickBooks Desktop), QBO, or CSV — or push it directly to QuickBooks Online or Xero via live integration.
Who it's for
Built around the
bookkeeper's workflow.
You get payroll reports from Gusto, ADP, Paychex, or another provider. You need to turn those numbers into journal entries for each client's QuickBooks file. PostBooks does the conversion so you can close the books faster.
On the Firm plan, your whole team shares saved mappings and works from the same chart of accounts. Every entry gets logged in the audit trail.
- CSV and PDF parsing
- Upload reports from any provider. PostBooks reads the columns and rows so you don't have to.
- Reusable account mappings
- Set up your mapping once. Apply it to every future upload from the same provider.
- Auto-balanced journal entries
- Debits always equal credits. PostBooks checks the math before you export.
- IIF, QBO, and CSV export
- Import into QuickBooks Desktop, QuickBooks Online, or any software that reads CSV.
- QuickBooks Online & Xero integration
- Connect your QBO or Xero account and push journal entries directly — no file download required.
Background
What is a payroll journal entry?
A payroll journal entry is the accounting record that moves payroll costs from your payroll provider's report into your general ledger. It breaks down gross wages, employer taxes, employee withholdings, and net pay into debits and credits that keep your books balanced.
Most payroll providers — Gusto, ADP, Paychex, OnPay — give you a summary report after each pay run, but not a journal entry. Someone has to read that report and build the entry manually, account by account, making sure debits equal credits. That is the job PostBooks automates.
If you're a bookkeeper, you already know this is one of the most repetitive tasks in your workflow. Upload the report, and PostBooks gives you a balanced entry ready to import into QuickBooks Desktop, QuickBooks Online, or Xero.
14-day free trial.
No credit card required.
Try Pro free — unlimited uploads, PDF parsing, IIF + QBO export, and direct integrations with QuickBooks Online and Xero. Starter plans from $15/mo after your trial.